Flexteem Virtual Assistant
- Flat rate of $9.25 per hour
- Zero payroll taxes and zero benefits
- Ready to start working in 72 hours
- Flexible contracts (cancel anytime)
- 14-day risk free trial included
Specialty Practices Deserve Admin That Understands Their World
Flexteem provides HIPAA-compliant virtual assistants for specialty medical practices including cardiology, dermatology, orthopedics, ophthalmology, and more. We handle complex prior authorizations, referral coordination, specialty billing, and scheduling so your specialists can stay focused on patients. Starting at $9.25 per hour. We match you with an assistant in 72 hours.
HIPAA Compliant
Matched in 72 Hours
Flexible Contracts
No Credit Card Required
Cancel Anytime
Admin That Keeps Up With the Demands of Your Specialty
Specialty practices carry administrative demands that general practices do not. Prior authorizations for procedures and biologics require persistent follow-up. Incoming referrals arrive with documentation that must be reviewed and filed correctly. Procedure scheduling has layers of preparation requirements. And specialty billing has modifiers and rules that a generalist simply does not know.
Our virtual assistants are trained to handle the specific workflows of specialty practices. We navigate specialty EHRs, manage strict insurance requirements, coordinate incoming referrals with complete clinical documentation, and make sure patients know exactly how to prepare for their procedures or surgeries.
Starting at $9.25 per hour with no long-term contracts, you get HIPAA-trained support that understands the complexity of your specialty and handles it correctly from day one.
What We Handle for Your Practice
Specialty Scheduling
We manage complex scheduling for clinical visits, in-office procedures, surgeries, and post-procedure follow-up protocols so nothing is missed and your calendar stays organized.
Prior Authorization
We submit prior authorization requests, follow up persistently with payers, and coordinate peer-to-peer review scheduling so your patients get approved for procedures and medications without long delays.
Referral Management
We coordinate incoming referrals from primary care providers and make sure all required clinical notes, imaging, and documentation arrive before the appointment so your specialists walk in prepared.
Specialty Billing
We handle billing with accurate coding and the specialty-specific modifiers your practice requires so your claims go out correctly and reimbursements come back on time.
Patient Education
We communicate procedure preparation instructions, fasting guidelines, and post-operative care information to patients proactively so your clinical staff does not have to repeat the same information.
Insurance Navigation
We handle specialty insurance verification with deep benefit checking and patient financial responsibility estimates so patients know what to expect before they arrive.
Virtual Assistant Versus In-House Clinic Staff
Most specialty practices don't realize how much of their operational budget is lost on traditional front-desk overhead.
Traditional In-House Hire
- $18 to $24 per hour average wage
- Plus costly benefits and payroll taxes
- Thousands of dollars to recruit and train
- Lost productivity due to sick days
The Bottom Line
A full-time in-house receptionist costs your clinic over $4,000 per month when you factor in hidden costs. A full-time Flexteem virtual assistant costs exactly $1,480 per month. That means your practice saves more than $30,000 every single year while improving your authorization approval rates.
Why Specialty Practices Choose Flexteem
Understands Specialty Workflows
Our assistants know the specific billing modifiers, authorization requirements, and referral documentation standards for cardiology, dermatology, orthopedics, ophthalmology, and other specialties.
Works in Specialty EHRs
Our assistants are experienced with ModMed, Nextech, Athenahealth, Epic, and AdvancedMD. They learn your system during onboarding so you do not need to change a single tool.
Far Less Than an In-House Hire
At $9.25 per hour you get a skilled dedicated admin professional without payroll taxes, benefits, sick days, or the time and cost of recruiting and onboarding someone new.
Common Questions
Yes. Our virtual assistants are experienced with ModMed (Modernizing Medicine), Nextech, Athenahealth, Epic, and AdvancedMD. We learn your specific workflows during onboarding so there is no disruption to how your practice operates.
Yes. We submit clinical documentation, follow up persistently with payers, and coordinate peer-to-peer review scheduling for specialty procedures, biologics, and diagnostic imaging so your patients get approved without unnecessary delays.
We match you with a dedicated assistant within 72 hours of your consultation. Your 14-day free trial starts right after onboarding with no credit card required.
No. There are no long-term contracts. You start with the 14-day free trial and can adjust your hours or cancel at any time with no penalties.
Your Specialists Should Be With Patients, Not Chasing Authorizations
Start your 14-day free trial today. We handle the admin so your practice runs without bottlenecks. No credit card needed and no long-term commitment.