Flexteem Virtual Assistant
- Flat rate of $9.25 per hour
- Zero payroll taxes and zero benefits
- Ready to start working in 72 hours
- Flexible contracts (cancel anytime)
- 14-day risk free trial included
Your Therapists Should Be Treating Patients, Not Tracking Visit Authorizations
Flexteem provides HIPAA-compliant virtual assistants for physical therapy, rehabilitation, and chiropractic practices across all 50 states. We handle visit authorization tracking, insurance verification, scheduling, rehab billing, and care plan management so your clinical team can stay focused on patient recovery. Starting at $9.25 per hour. We match you with an assistant in 72 hours.
HIPAA Compliant
Matched in 72 Hours
Flexible Contracts
No Credit Card Required
Cancel Anytime
Free Your Therapists and Chiropractors to Focus on Recovery
PT, rehab, and chiropractic practices carry a unique administrative burden. Tracking authorized visits, managing high-frequency recurring schedules, verifying specialized benefits, and handling frequent prior authorization requests all pile up fast and pull your front desk away from the patients who are arriving for treatment.
Our virtual assistants understand the specific demands of rehab billing and clinic operations. We track authorized visits and Medicare therapy thresholds, verify rehab-specific benefits, handle worker's compensation and auto injury billing, and manage therapist schedules so your clinic runs without bottlenecks.
Starting at $9.25 per hour with no long-term contracts, you get HIPAA-trained admin support that keeps up with the fast pace of a busy rehab clinic.
What We Handle for Your Practice
Visit Authorization
We track authorized visits, Medicare therapy thresholds, and recertification timelines so your therapists know exactly how many visits remain for each patient and nothing gets billed incorrectly.
Insurance Verification
We verify rehab-specific benefits including visit limits, deductible status, and copay information so your team has the information they need before the patient walks in.
Appointment Scheduling
We coordinate complex multi-visit-per-week schedules and optimize therapist availability so your clinic runs at full capacity without scheduling gaps or conflicts.
Rehab Billing
We handle accurate claim submission for PT, OT, ST, and chiropractic services including complex modifier requirements such as KX modifiers so your claims go out correctly the first time.
Care Plan Management
We coordinate care plan administration and make sure progress notes and discharge summaries are filed properly so your records stay complete and compliant.
Workers Comp and Auto Injury
We handle workers compensation, personal injury, and auto insurance case management and billing so your clinic gets paid for every visit regardless of the payer type.
Virtual Assistant Versus In-House Clinic Staff
Most rehab practices don't realize how much of their operational budget is lost on traditional front-desk overhead.
Traditional In-House Hire
- $18 to $22 per hour average wage
- Plus costly benefits and payroll taxes
- Average employee stays less than 18 months
- Lost productivity due to sick days
The Bottom Line
A full-time in-house receptionist costs your clinic over $4,000 per month when you factor in hidden costs. A full-time Flexteem virtual assistant costs exactly $1,480 per month. That means your clinic saves more than $30,000 every single year while improving compliance.
Why PT, Rehab and Chiropractic Practices Choose Flexteem
Trained in Rehab Billing Specifics
Our assistants understand visit authorization tracking, Medicare therapy thresholds, KX modifiers, workers comp billing, and prior authorization requirements specific to PT and chiropractic practices.
Works in WebPT, Jane and ChiroTouch
Our assistants are experienced with WebPT, Jane, Clinicient, and ChiroTouch. They work inside the software you already use with no workflow disruption.
Far Less Than an In-House Hire
At $9.25 per hour you get a skilled dedicated admin professional without payroll taxes, benefits, sick days, or the months it takes to recruit and onboard someone new to your front desk.
Common Questions
Yes. Our virtual assistants are experienced with WebPT, Jane, Clinicient, ChiroTouch, and other PT and chiropractic software. We learn your specific platform during onboarding so there is no disruption to daily operations.
Yes. Our virtual assistants understand Medicare therapy thresholds, KX modifier requirements, and prior authorization rules for PT and chiropractic services so you stay compliant and avoid preventable claim denials.
We match you with a dedicated assistant within 72 hours of your consultation. Your 14-day free trial starts right after onboarding with no credit card required.
No. There are no long-term contracts. You start with the 14-day free trial and can adjust or cancel at any time with no penalties.
Your Therapists Should Be Treating Patients, Not Managing Paperwork
Start your 14-day free trial today. We handle visit tracking, billing, scheduling, and authorizations so your clinic stays focused on recovery. No credit card needed.